Homeschool parents have quite a bit of freedom when it comes to creating a transcript. However, there are certain information you need to include but one thing I always recommend not including on a homeschool transcript. There is also great freedom in combining the many homeschool experiences into classes to put on the transcript.
The first thing your transcript needs is a title. Some families get creative with naming their homeschool and like to use that name on the transcript. However, you do not even have to use the word homeschool unless you want to. A transcript also needs to include the student’s name and some sort of identification of the student.
I do not recommend that you put the student’s social security number on their transcript. I think it’s too easy to lose all these little pieces of paper. Besides, colleges don’t need your social security number until after you have been admitted. There are some homeschoolers who will include social security number but I don’t recommend it.
You will want to put all of the educational experience in the middle of the document. This is also where you can put the final grade that you gave them. Most transcripts also include a grading scale as well as a credit level. Putting the year the class was completed will help the college to know what high school year the particular class was taken.
When you are not using a curriculum it can get difficult to know how to record classes. For some classes it is best to record the number of hours of the class. For example, if it was a theater performance then you know that you have a whole credit because you added up an enormous amount of hours. But if it was something like dance, you might write down only 40 hours of swing dancing and then you can add it to the hours for other types of dancing to complete that credit.
My suggestion is to use sticky notes as an organizing tool. List each class and the number of hours then brainstorm the different subject areas that class might be in. What that means is if they had 40 hours of swing dancing the subject area might be fine arts; you could call it dance but you could also call it PE because anything that breaks a sweat can count as PE. That is where you do all that brainstorming.
If you do that with all of your delight directed learning, then you will be able to combine them into different classes. If they spent 40 hours in taking first aid in a CPR class, then 40 hours riding their bike, and then 40 hours swimming, look at those three sticky notes and figure out what they have in common. In this example you could combine them all into a PE class.